Forms & Resources
Downloadable Online Registration Forms for Parents and Students
Activity Forms
Health Forms
School Forms
Technology
UW Lab School Forms
Information & Resources
Mental Health Newsletters/Resources
Parent Flyers-Mental Health Sessions
COVID Resources
2024-2025 Student Accident Insurance
Online Student Management
e-Funds For Schools
Classlink
Canvas
Medical Statement to Request Special Meals, Accommodations and Milk Substitutes
Definitions
- A Person with a Disability or Medical Need: a person who has a physical or mental impairment or medical need which substantially limits one or more “major life activities”, has a record of such impairment, or is regarded as having such impairment.
- Major Life Activities: can include but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, working and operation of major bodily functions, including functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions.
USDA Guidelines | Form Instructions |
Requests for children with a disability and/or a documented medical need for a meal accommodation: Schools and agencies participating in federal nutrition programs MUST comply with requests for special dietary needs and for adaptive equipment at no extra charge for children with a documented disability and/or medical need. A completed request form signed by a state-licensed healthcare professional (a medical professional who can write prescriptions) must be provided to the SFA. Efforts should be made for meals with prescribed food substitutions/omissions to meet meal pattern requirements but it is not required. | 1. Complete Sections A & B. 2. Provide a description of physical or mental impairment and how it restricts the diet. 3. Explain how disability must be accommodated: a. Food(s) to be omitted b. Recommended food substitutes/alternatives c. Texture accommodations d. Adaptive Equipment Needed e. Other accommodations as required. 4. Obtain signature of state-licensed healthcare provider completing Sec. B. |
Requests for children with a medical need for a meal accommodation that is within the meal pattern: Schools and agencies participating in federal nutrition programs will accommodate requests for a medical special dietary need if it is within the USDA meal pattern and does not require further clarification or explanation. This includes a USDA-approved milk substitute. Juice and water cannot be substituted for fluid milk as part of the reimbursable meal. However, any student may select a meal without milk under OVS. This substitute request can be made by a parent/guardian. | 1. Complete Sections A & C. 2. Explain request for dietary restriction. a. Food(s) to be omitted. b. Recommended food substitutes/alternatives. c. Texture accommodations. d. Other accommodations requested. 3. Signature of parent/guardian completing Sec. C. |
Requests for children without a disability or a medical need for a meal accommodation that is within the meal pattern: Schools and agencies participating in federal nutrition programs MAY comply with requests for preference, religious or moral convictions. Accommodations will be made on a case-by-case basis. Meals provided must comply with meal pattern requirements in order to be claimed. | 1. Complete Sections A & C. a. Explain request for dietary restriction. b. Food(s) to be omitted. c. Recommended food substitutes/alternatives. d. Texture accommodations. e. Other accommodations requested. 2. Signature of parent/guardian completing Sec. C. |
Parent Responsibility:
• Notify the school of any food allergy, disability or special dietary need.
• Provide the Medical Statement completed by a State recognized medical authority (disability or medical need), or the parent (non-disability, medical need, or preference request). • Participate in any meetings or discussions regarding the student’s dietary needs. • Notify the school of any changes relating to the special dietary need (a new Medical Statement is required if the diet changes).
School Food Service Responsibility:
• Provide food substitutions for students according to the Medical Statement. The school food service staff may not revise or change a diet prescription or order.
• Provide training to cafeteria personnel on how to properly accommodate students with special dietary needs. Maintain documentation of the trainings.
• Communicate with parents, staff, and medical authorities regarding diet modifications. • Maintain a Medical Statement on each student with a special dietary need. Diet orders are not required to be renewed on a yearly basis; however, it is highly recommended that the food service confirm that the diet order has not changed. If there are any changes, a new Medical Statement is required. If the school is opting to make a substitution available for non-disabling or non-medical needs, the substitution must comply with meal pattern requirements. • Inform parents/guardians of the procedure for requesting meal accommodations and process for resolving disputes related to the meal accommodation request.
School Nurse Responsibility:
• Collaborate with the food service director, school staff, parents and medical authorities to appropriately share pertinent information, obtain a copy of the Medical Statement, and accommodate students with special dietary needs.
• Develop medical plan of care as appropriate.
Other Federal Regulations:
• Based upon Federal laws that prohibit discrimination and ensure equal access to education, some students may have instructions for accommodating their special needs written into a 504 Plan or an Individualized Education Plan (IEP). Typically, a team consisting of the school professionals and the parents collaborate to develop these plans. If the 504 plan or IEP involves special dietary needs, the food service director should be involved.
Additional Resources:
• Policy Memorandum on Modifications to Accommodate Disabilities in the School Meal Programs: https://www.fns.usda.gov/policy-memorandum-modifications-accommodate disabilities-school-meal-programs
• Milk Substitution for Children with Medical or Special Dietary Needs (Non-Disability): https://www.fns.usda.gov/qas-milk-substitution-children-medical-or-special-dietary-needs-non disability
• Food Allergy and Anaphylaxis Network: http://www.foodallergy.org
• Managing Food Allergies in School Nutrition Programs:
http://www.theicn.org/ResourceOverview.aspx?ID=507
• CDC Food Allergies in Schools: https://www.cdc.gov/healthyschools/foodallergies/index.htm
Medical Statement to Request Special Meals, Accommodations, and Milk Substitutes In School Nutrition Programs
Note: Please return this form to the student’s school district and/or school in which they are enrolled.
Section A: Student Information Completed by parent/guardian | |||||||
Student’s Name: | Date of Birth | ||||||
Name of District and School: | Grade Level: | ||||||
Parent/Guardian Name | Address, City, State, Zip Code | ||||||
Daytime Phone: Evening Phone: | |||||||
Section B: Requests by a Physician for Modifications/Substitutions Due to Disability or Medical Need Completed and signed by a recognized medical authority, including phone number of office name and address. | |||||||
⬜ Student has a disability or medical need which requires a special meal or accommodation. • Please describe the physical or mental impairment and how it restricts the diet: • Diet Prescription and/or accommodation (please describe in detail to ensure proper implementation): • Specific foods to be omitted and substituted. You may attach additional sheets as needed: Foods to be Omitted Foods to be Substituted • Indicate Texture: ⬜ Regular ⬜ Chopped ⬜ Ground ⬜ Pureed • Adaptive Equipment Needed: _______________________________________________________ | |||||||
Signature of Medical Authority | Printed Name | Telephone # Address | Date | ||||
|
Section C: Requests by a Parent/Guardian for Children With and Without a Medical Need Completed and signed by a parent/guardian
⬜ Student does have a medical need and is requesting a special meal accommodation including milk that is within the USDA meal pattern. (Examples: Child is allergic to strawberries. A different fruit could be substituted. A milk substitute that is USDA approved is within the meal pattern. Gluten Free would require a Physician’s signature as there are very limited whole grain gluten free options.)
Student doesn’t have a medical need but is requesting a special meal accommodation due to preferences, religious or moral convictions. (An accommodation may be made) • Please describe the meal modification request:
• Request for specific foods to be omitted and substituted. You may attach additional sheets as needed:
Foods to be Omitted | Foods to be submitted |
Signature of Parent/Guardian | Printed Name | Telephone # | Date |
To be completed by the SFA: ⬜ Additional Information Needed ⬜ Comments: SFA Signature: ________________________________________________________ |
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD 3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1)Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights1400 Independence Avenue, SW Washington, D.C. 20250- 9410; (2) Fax: (202) 690-7442; or (3) Email: program.intake@usda.gov.
Student Guides & Handbooks
ACSD#1 1:1 Student Handbook
This 1:1 Handbook is intended to promote the responsible and productive use of technology devices as a primary learning resource for students of Albany County School District #1.
updated 08/2022
Receiving Your Device
Receiving Your Device and Identification
All students are assigned a device for their educational use by the school’s library or designated location of the school they attend. (The Students Home School)
Students will be responsible for the care and use of the device and will be liable for any misuse.
Students are not to lend their device to other students.
Parents and students must sign and/or electronically acknowledge the 1:1 Handbook and Device Agreement form.
Device Identification
All devices will be labeled in the manner specified by the District and can be identified by:
Record of serial number and ACSD#1 asset tag.
Internal BIOS serial number.
The district will maintain an inventory of all devices, with label identification, student assignment, and serial numbers.
Under no circumstances are students to modify, remove, or destroy identification labels.
Device Return
Devices will be collected at the end of each school year for maintenance, cleaning, and software installations.
If a student leaves ACSD#1 during the school year, the device must be returned at or before checkout. Devices not returned will be treated as theft of district property.
Fines
If at any point during the year there is damage or loss, the student must notify their school immediately.
Any technical issue with the device must be reported immediately.
Original power adapters are to be checked in with the device. Students are responsible for the replacement cost of adapters. NOTE: Third-party adapters that are turned in will not be accepted.
Accidental damage will be the responsibility of the student and their parents/guardian.
Intentional damage will be the sole responsibility of the student, and their parents/guardian
ACSD#1 must perform and/or oversee all repairs.
Protecting/Storing Your Device
Password Protection
Student devices will be password protected. This password will be assigned by the District. Passwords are not to be shared under any circumstances.
Storing Your Device
Proper care and storage of the device is the responsibility of the student.
Devices Left in Unsupervised/Unsecured Areas
Under no circumstances should a device be stored in unsupervised areas.
Carrying Devices
It is the student’s responsibility to be sure that the device is sufficiently protected while carrying it from place to place.
Taking Care of Your Device
General Precautions
No food or drink is allowed next to your device.
Cords and cables are not to be wrapped tightly.
Students should never carry their device while the screen is open.
Students may personalize their device with school appropriate removable stickers. Etching and permanent alteration is prohibited.
Devices are sensitive to extreme temperatures. Do not leave them in heat or cold.
Screen Care
Do not lean on the top of the device when it is closed.
Do not place a device in a “loaded” backpack or bookbag or shove it into a locker.
Do not place anything on the keyboard before closing the device (e.g., pens, pencils)
Clean the screen with a soft, dry cloth or anti-static cloth.
Do not “bump” the device against lockers, walls, floors, etc., as it may break the screen.
Do not use window cleaner or liquid to clean the device.
Devices Undergoing Repair
Loaner devices may be issued, based on availability.
Students and parents will be charged for damage to devices that is a result of misuse or abusive handling. The charges will include parts and labor.
The school district will be responsible for repairing:
Computers that malfunction due to manufacturing or software defects.
Devices that suffer damage from normal use.
Any issue covered under manufacturer warranty.
Damages
The student/family will be responsible for:
Repair costs due to accidental damage.
Full cost if replacement is necessary.
Repair/replacement cost due to any intentional or deliberate damages.
The full cost of repairs to devices that are damaged intentionally or due to negligence. Vandalism may be charged if a destroyed device isn’t fully paid for by the responsible party.
Full cost of lost, damaged power adapters. Third-party adapters will not be accepted by the school.
Parents/Guardians who choose not to pay for their students' broken/repaired devices in a timely manner will be subject to School Board policies relating to student fines.
Student/Parent Device Agreement Form
I /we understand that devices are intended primarily for educational use.
I/we understand the responsibilities regarding the care and maintenance of the device.
I/we understand that students, depending on building expectations, may take devices home in the evenings for school-related use; however, students must have devices in school every day.
I/we understand that students must return devices at the end of the school year in the condition received with the exception of normal wear.
I/we understand that Albany County School District #1 reserves the right to conduct unannounced inspections of student devices.
I/we understand that problems or damage to the device must be reported immediately.
I/we understand that the use of devices will be governed by all terms and conditions of Albany County School District #1 policies and regulations, including but not limited to Albany County School District #1 Student Acceptable Use Policy and the Children’s Internet Protection Act (CIPA).
ACSD#1 Device Replacement Costs
Chromebook | $235.00 |
Chromebook Power Cord | $20 |
iPad | $300 |
Signature and Agreement
I/We understand the stipulations set forth in the above. (initials)
Student’s School:
Print Students Name:
Print Parent/Guardian Name:
Parent Signature:
Date:
ACSD#1 Student Responsible Use Guidelines (RUG)
Albany County School District #1 Student Responsible Use Guidelines for Technology
Albany County School District #1 (ACSD#1) makes a variety of communications and information technologies available to students through computer/network/Internet access. These technologies, when properly used, promote educational excellence in the District by facilitating resource sharing, innovation, and communication. Illegal, unethical or inappropriate use of these technologies can have dramatic consequences, harming the District, students and employees. These Student Responsible Use Guidelines are intended to minimize the likelihood of such harm by educating District students and setting standards which will serve to protect the District. The District firmly believes that digital resources, information and interaction available on devices ACSD#1’s network and the Internet far outweigh any disadvantages.
Mandatory Review: To educate students on proper conduct using a device, network, and/or Internet use, students and parents are required to review these guidelines at the beginning of each school year. All District students and parents shall be required to acknowledge receipt and understanding of all guidelines governing use of the system and shall agree in writing or by digital means to allow monitoring of their use and to comply with such guidelines. The parent or legal guardian of a student user is required to acknowledge receipt and understanding of the District’s Student Responsible Use Guidelines for Technology (hereafter referred to as SRUG) as part of their review of the Student Code of Conduct handbook in each school. Employees supervising students who use the District’s system must provide training emphasizing its appropriate use.
Definition of District Technology System: The District’s computer systems and networks (system) are any configuration of hardware and software. The system includes but is not limited to the following:
Telephones, cellular telephones, and voicemail technologies
Email accounts
Servers
Computer hardware and peripherals
Software including cloud-based software, operating system software, and application software
Digitized information, including stored text, data files, email, digital images, and video and audio files
Internally or externally accessed databases, applications, cloud-based software or tools (Internet- or District-server based)
District-provided Internet access
District-filtered student network, teacher network, and public Wi-Fi
Virtual environments
New technologies as they become available
Availability of Access
Acceptable Use: Computing devices, ACSD#1’s network, and Internet access are used to enhance learning consistent with the District’s educational goals. The District requires legal, ethical, and appropriate use of computing devices, ACSD#1’s network, and the Internet.
Privilege: Access to the District’s computing devices, ACSD#1’s network, and the Internet is a privilege, not a right.
Access: Access to the District’s computing devices, ACSD#1’s network, and the Internet shall be made available to students for instructional purposes. Each District computer and ACSD#1’s network, regardless of public and District use, by law has filtering software that blocks access to visual depictions that are obscene, pornographic, inappropriate for students, or harmful to minors, as defined by the federal Children’s Internet Protection Act (CIPA). Filtered Internet access is provided to students as defined by CIPA.
Student Access: Computing devices, ACSD#1’s network, and Internet access are provided to all students unless parents or guardians request them not to be, in writing to the building principal. Student Internet access will be under the direction and guidance of a District staff member. Students may also be allowed to use the Guest Network, which is filtered.
Students 13 or younger: For students under the age of 13, the Children’s Online Privacy Protection Act (COPPA) requires additional parental permission for educational software tools. Parents wishing to deny access to these educational tools must write to the campus principal indicating their child should be denied access to them. These tools include email, wikis, blogs, learning management systems, productivity software, and devices for students in grades K-5. Office365 and Google Workspace for Education are used for the purposes of word processing, spreadsheets, presentations, and collaboration. These tools can be accessed via the District’s landing page for student resources or ClassLink.
Use of Personal Telecommunication Devices: The District believes technology is a powerful tool that enhances learning and enables students to access many academic resources. The District’s goal is to increase student access to digital tools and facilitate immediate access to technology-based information, much like students utilize pen and paper. To this end, the District has provided ACSD1 Guest (filtered) as a wireless network through which students in specific age groups will be able to connect privately owned (personal) telecommunication devices (personal cell phones and computers). Students using personal telecommunication devices must follow the guidelines stated in this document while on school property, attending any school-sponsored activity, or using the ACSD#1 #1 network.
All Levels: Students are allowed to bring personal telecommunication devices that can access the Internet for educational purposes in the academic classroom as determined by the classroom teacher. Students will also be allowed to use the device between classes and in the cafeteria in a digitally responsible manner. Each school will develop procedures for use and management.
Security: A student who gains access to inappropriate or harmful material is expected to discontinue the action and report the incident to the supervising staff member. Any student identified as a security risk or as having violated the RUG may be denied access to District systems. Other consequences may also be assigned per student discipline policy. A student who knowingly brings prohibited materials into the school’s electronic environment will be subject to suspension of access and revocation of privileges on District systems and to disciplinary action in accordance with the Board-approved policies for student discipline and code of conduct.
Content/Third-Party Supplied Information: Students and parents of students with access to the District systems should be aware that use of the system may provide access to other electronic communication systems in global networks and/or systems that may contain inaccurate and/or objectionable material.
Subject to Monitoring: All District computing devices, ACSD#1’s network, and Internet usage shall not be considered confidential and is subject to monitoring by designated staff and software at any time to ensure appropriate use. Students should not use the computer system to send, receive or store any information, including email messages that they consider personal or confidential and wish to keep private. All electronic files, including email messages, transmitted through or stored within the District’s system will be handled no differently than any other electronic communication or file. The District reserves the right to access, review, copy, modify, delete or disclose such files for any purpose. Students should treat the network and system’s infrastructure like a shared or standard file system with the expectation that electronic files sent, received, or stored anywhere within ACSD#1 digital ecosystem can be reviewed by any authorized representative of the District for any purpose. Personal telecommunication devices are subject to examination per disciplinary guidelines if there is reason to believe that the RUG has been violated.
Student Computing Devices, ACSD#1’s Network, and Internet Responsibilities
All sections of this SRUG bind a student of the District. A student who knowingly violates any part of the SRUG will be subject to suspension of access and revocation of privileges on the District’s system and will be subject to disciplinary action under the Board-approved policies for student discipline and code of conduct.
Use of Social Networking / Digital Tools. Students may participate in District-approved social media learning environments related to curricular projects or school activities and use digital tools, such as, but not limited to, mobile devices, blogs, discussion forums,RSS feeds, podcasts, wikis, productive software, and online video conference tools and learning management systems. The use of blogs, wikis, podcasts and other digital devices is considered an extension of the classroom. Digitally transmitted content that includes inappropriate language, images, or content and copyrighted content is prohibited. Any verbal or written language deemed unacceptable to the school is also wrong in all uses of blogs, wikis, podcasts, and other District-approved digital tools.
Use of System Resources. Students are asked to purge email or outdated files regularly.
Password Confidentiality. Students are required to maintain password confidentiality by not sharing their passwords with others. Students may not use another person’s system account.
Reporting Security Problem. If knowledge of inappropriate material or a security problem on the computer/network/Internet is identified, the student should immediately notify the supervising staff member. The security problem should not be shared with others.
The following guidelines must be adhered to by students using a personally-owned telecommunication device at school:
Connecting to District internet access on personal telecommunication devices is filtered similarly to District-owned equipment. If network access is needed and students use ACSD#1’s wireless network, understand that all content is filtered as required by Federal guidelines.
These devices are the sole responsibility of the student owner. The campus or District assumes no responsibility for personal telecommunication devices if they are lost, loaned, damaged, or stolen; no District time or resources will be spent trying to locate stolen or lost personal items.
Personal devices have an educational and monetary value. Students are prohibited from trading or selling personal items to other students on District property, including school buses, and at school-sponsored or school-related activities on or off school property.
Each student is responsible for their device: set-up, maintenance, charging, and security. Staff members will not store student devices at any time, nor will any District staff diagnose, repair, or work on a student’s personal telecommunication device.
The availability of telecommunication devices will not be used as a factor in grading or assessing student work. Students who do not have access to personal telecommunication devices will be provided access to comparable District-owned equipment or given similar assignments that do not require access to electronic devices.
Telecommunication devices are only to be used for educational purposes at the direction of a classroom teacher or as stated for specific age groups.
Campus administrators and staff members have the right to prohibit the use of devices at certain times or during designated activities (i.e., assessment testing, classroom testing situations, campus presentations, theatrical performances, or guest speakers) that occur during the school day.
Inappropriate Use
Inappropriate use includes, but is not limited to, those uses that violate the law, that is specifically named as violations in this document, that violate the rules of network etiquette, or that hamper the integrity or security of this computer/network/Internet system or any components that are connected to it. The following actions are considered inappropriate uses, are prohibited, and will revoke the student’s access to the computer/network/Internet.
Violations of Law: Transmission of any material in violation of any federal or state law is prohibited. This includes, but is not limited to:
threatening, harassing, defamatory or obscene material;
copyrighted material;
plagiarized material;
material protected by trade secret; or
blog posts, Web posts, or discussion forums/replies posted to the Internet violate federal or state law.
Tampering or stealing components from District systems may be considered criminal under state and federal laws. Any attempt to break the law using a District computer/network/Internet account may result in the prosecution against the offender by the proper authorities. If such an event should occur, the District will fully comply with the authorities to provide any information necessary for legal action.
Modification of Computer / Device: Modifying or changing computer settings and internal or external configurations without appropriate permission is prohibited.
Transmitting Confidential Information: Students may not redistribute or forward confidential information without proper authorization. Revealing personal information such as, but not limited to, home addresses, phone numbers, email addresses, and birthdates about oneself or others is prohibited. Confidential information should never be transmitted, redistributed, or forwarded to outside individuals who are not expressly authorized to receive the information.
Commercial Use: Use of the system for any income-generating activity is prohibited. Advertising the sale of products, whether commercial or personal, is not permitted.
Marketing by Non-ACSD#1 Organizations: Use of the system for promoting activities or events for individuals or organizations not directly affiliated with or sanctioned by the District is prohibited.
Vandalism / Mischief: Any malicious attempt to harm or destroy District equipment, materials, or data or the malicious attempt to break or destroy data of another user of the District’s system, or any of the agencies or other networks to which the District has access is prohibited. Such prohibited activity includes, but is not limited to, the uploading or creating of computer viruses or actions that lead to cyber threats or cyber-attacks. Deliberate attempts to degrade or disrupt system performance are violations of District policy and administrative regulations and may constitute criminal activity under applicable state and federal laws.
Vandalism as defined above, is prohibited and will result in the cancellation of system use privileges. Students committing vandalism will be required to provide restitution for costs associated with system restoration and may be subject to other appropriate consequences.
Intellectual Property / Copyright Violations: Students must always respect copyrights and trademarks of third parties and their ownership claims in images, text, video, audio material, software, information, and inventions. The copy, use, or transfer of others’ materials without appropriate authorization is prohibited. Downloading or using copyrighted information without following approved District procedures is also prohibited.
Plagiarism: Fraudulently altering or copying documents or files authored by another individual is prohibited.
Impersonation: Attempts to log on to the computer/network/Internet impersonating a system administrator or District employee, student, or individual other than oneself, will revoke the student’s access to computer/network/Internet and District devices.
Illegally Accessing or Hacking Violations: Intentional or unauthorized access or attempted access of any portion of the District’s computer systems, networks, or private databases to view, obtain, manipulate, or transmit information, programs, or codes is prohibited.
File / Data Violations: Deleting, examining, copying, or modifying files and data belonging to other users without their permission is prohibited.
System Interference / Alteration: Deliberate attempts to exceed, evade or change resource quotas are prohibited. The deliberate causing of network congestion through mass consumption of system resources is not permitted.
Email and Communication Tools
Email and other digital tools such as, but not limited to, blogs, wikis, websites, social media platforms, and mobile apps are tools used to communicate within the District. These communication tools should be limited to instructional, school-related activities, or administrative needs. Email is subject to monitoring by appropriate staff.
6-12: All students in grades 6-12 will be issued an email account and are permitted to use email in a businesslike educational manner. Students in 6-12 can email inside and outside the district. Students should check email frequently, delete unwanted messages promptly, and stay within the email server space allocations. Email attachments are limited to 5MB or smaller.
K-5: Students in grades K-5 are issued an ACSD#1 #1 email account for the purposes of setting up their user accounts to provide parents and educators access to learning and reporting systems. K-5 has internal access to productivity tools such as the Student Information System (PowerSchool) and other electronic educational platforms designated by the school and district and is restricted to email outside the acsd#1 domain.
Students should keep the following points in mind:
Perceived Representation: Using school-related email addresses, blogs, social media apps, etc., and other communication tools might cause some recipients or other readers of such platforms to assume that the student’s comments represent the District or school, whether or not that was the student’s intention.
Privacy. Email, blogs, social media apps, etc., and other communication within these tools should not be considered a private personal form of communication. Confidential information, also known as PII, such as home addresses, phone numbers, last names, pictures, or email addresses, should not be divulged. To avoid disclosing email addresses that need protection, all email communications to multiple recipients should be sent using the blind carbon copy (bcc) feature.
Inappropriate Language: Using obscene, profane, lewd, vulgar, rude, inflammatory, threatening, or disrespectful language in emails, blogs, social media apps, etc., or other communication tools is prohibited. Sending messages that could cause danger, disruption, or personal attacks, including cyberbullying and prejudicial or discriminatory attacks, is not permitted.
Political Lobbying: Consistent with applicable laws, District resources and equipment, including, but not limited to, emails, blogs, social media apps, or other communication tools must not be used to conduct any political activities, including political advertising or lobbying. This includes using District emails, blogs, social media apps, or other digital tools to create, distribute, forward, or reply to messages from either internal or external sources, which expressly or implicitly support or oppose a candidate for nomination or election to either a public office or an office of a political party or support or oppose an officeholder, a political party, or a measure (a ballot proposition). These guidelines prohibit direct communications and the transmission or forwarding of emails, hyperlinks, or other external references within emails, blogs, social media apps, etc., regarding any political advertising.
Forgery: Forgery or attempted forgery of email messages is prohibited. Attempts to read, delete, copy or modify other users' email, usernames, and passwords are not permitted.
Junk Mail / Phishing / Unknown File Attachments-Hyperlinks / Chain Letters etc.: Students should refrain from forwarding emails that do not relate to the educational purposes of the District. Junk Mail, Phishing email, unknown files attachments and hyperlinks, chain letters, or other emails intended for forwarding or distributing to others are prohibited. Creating, distributing, or forwarding any annoying or unnecessary message to many people (spamming) is also prohibited.
Student Email Accounts and Electronic Communication Tools
Electronic communication is an essential skill for 21st Century students. By providing this tool, the District equips students with the skills necessary for success in post-secondary education, business, and life. Students in grades 6 - 12 are given access to a District student email account. This account is set up with the student’s user ID. Students must abide by the guidelines established at Email and Communication Tools. Student email accounts will be available for use by students in grades 6-12 while they are currently enrolled in the District. Parents wishing to deny access to District email must do so in writing to the school principal. As appropriate, project email accounts may be granted for educational activities for students in grades K-5 at the request of the classroom teacher. Students in grades 2-5 are given an email account for the purpose of providing a username to the educational learning tools that aid learning at school and home.
Consequences of Agreement Violation
Attempt: Any attempt to violate the provisions of this agreement may result in the revocation of the student’s access to the computer/network/Internet, regardless of the success or failure of the attempt. In addition, school disciplinary and appropriate legal action may be taken.
Denial, Revocation, or Suspension of Access Privileges: With just cause, the System Administrator and building principal may deny, revoke, or suspend computer/network/Internet access as required, pending an investigation.
Warning
Sites accessible via the computer/network/Internet may contain illegal, defamatory, inaccurate, or controversial material. Each District computer with Internet access has filtering software that blocks access to sites that are obscene, pornographic, inappropriate for students, or harmful to minors, as defined by the federal Children’s Internet Protection Act. The District makes every effort to limit access to objectionable material. However, controlling all such materials on the computer/network/Internet is impossible, even with filtering. With global access to computers and people, a risk exists that students may access material that may not be of educational value in the school setting.
Disclaimer
As Is, As Available: The District’s system is provided on an “as is, as available” basis: The District does not make any warranties, whether expressed or implied, including, without limitation, those of merchantability and fitness for a particular purpose concerning any services provided by the system and any information or software contained therein. The District does not guarantee that the functions or services performed, that the information or software in the system will meet the system user’s requirements, that the system will be uninterrupted or error-free, or that defects will be corrected.
Opinions: Opinions, advice, services, and all other information expressed by system users, information providers, service providers, or other third-party individuals in the system are those of the providers and not the District.
Legal Cooperation: The District will cooperate fully with local, state, or federal officials in any investigation concerning or relating to misuse of the District’s electronic communications systems.
Resources